Cloud vs In-house server
Access to your system whenever you want it is now more critical than ever. Simply put, web-based access makes it easy for you to work effectively and efficiently from anywhere at any time. You can create and store legal documents, share invoices and more using any internet-enabled device. The benefits are many, and cloud computing software like Denovo’s whole practice management software solution, CaseLoad, is a tool that can make it all possible.
Benefits of the Cloud
Access to your system whenever you want it is now critical.
One of the factors that contributes to the success of any business is control. Unfortunately, no matter how in control your organisation may be when it comes to its own processes, there will always be things that happen which are completely out of your control. But while there may be no way for you to prevent or even anticipate the disasters that could potentially harm your organisation, there is something you can do to help speed your recovery. Cloud-based services provide quick access to data and recovery for all kinds of emergency scenarios, from natural disasters and power outages to global pandemics.
If your business isn’t investing in a cloud-computing solution, then all of your valuable data is inseparably tied to the office computers it resides in. This may not seem like a problem, but the reality is that if your local hardware experiences a problem, you might end up permanently losing your data. Or if you have to make a decision to work from alternative locations you will not be able to get access to the files you need. This is a problem right now. If you aren’t on the cloud, you have no way of accessing all the information you had saved locally. With a Cloud-based server, however, all the information you’ve uploaded to the cloud remains safe and easily accessible from any computer with an internet connection, even if the computer you regularly use isn’t working or available.
A lot of businesses have security concerns when it comes to adopting a cloud-computing solution. If you can remotely access your data, then what’s stopping a cybercriminal from doing the same thing? Well, quite a bit, actually. A Cloud host’s entire job is to carefully monitor security, which is significantly more efficient than any conventional in-house system.
Cloud computing allows mobile access to data via smartphones and devices, which is a great way to ensure that no one is ever left out of the loop. Whether it’s team members with busy schedules, or those who live a long way away from the office, they can use it to keep instantly up to date with clients and co-workers.
The cloud offers businesses more flexibility overall versus hosting on a local server. And, if you need extra bandwidth, a cloud-based service can meet that demand instantly, rather than undergoing a complex (and expensive) update to your IT infrastructure. This improved freedom and flexibility can make a significant difference to the overall efficiency of your business.
There are few things as detrimental to the success of a business as poor quality and inconsistent reporting. In a cloud-based system, all documents are stored in one place and in a single format. With everyone accessing the same information, you can maintain consistency in data, reduce human error, and have a clear record of any revisions or updates.
Many Cloud-based storage solutions, Like CaseLoad, offer integrated cloud analytics to view your data at a glance. With your information stored in the cloud, you can easily implement tracking mechanisms and build customised reports to analyse information firm wide. From those insights, you can increase efficiencies and build action plans to meet your personal and business goals.
Waiting for system updates to be installed is not fun, but with cloud-based technology, the cloud server supplier regularly updates your software including the updates on security, so that you do not need to agonize on wasting your crucial time on maintaining the system. You find extra time to focus on the important things like how to grow your business.
Cloud computing makes collaboration a simple process. Team members can view and share information easily and securely across a cloud-based platform. Such capability helps in improving the customer service. Collaboration may be possible without a cloud-computing solution, but it will never be as easy, nor as effective.
Cloud computing is helping firms reduce their carbon footprint. Firms only utilise the amount of resources they need, which helps them to avoid any over-provisioning. Hence, no waste of resources and thus energy.
If you are worried about the price tag that would come with making the switch to cloud computing, you aren’t alone. But those who are attempting to weigh the advantages and disadvantages of using the cloud need to consider more factors than just initial price. They need to consider ROI. Once you’re on the cloud you just have to pay as you operate it and enjoy the model based on your subscription plan.
Ready to move to the Cloud?
How can I move quickly & securely?
Moving to the cloud quickly really depends on the size of the firm and legacy data in place. If a data conversion was involved it would take a bit more time. For firms who don’t have cloud in place they would be able to onboard reasonably quickly, within a few weeks, with some guidance, remote training and support.
It’s important to reiterate that every situation is unique, the best thing any firm needing help can do is get in touch with us and have a chat around what they want to achieve in either the short or long term.
It is also entirely possible to move to the cloud remotely. A cloud server can be provisioned and configured really quickly these days. You have the added bonus of eliminating the waiting time for hardware to be delivered and installed. Once in place firms will have a secure and robust system which will future proof their business data.
Now take me to find out more about your fully customisable Legal Case Management Software platform, CaseLoad.Let's Go